Your data room software is a unique due diligence software that helps to organize, structure and ease of use to a complicated and protracted process. In M&A tenders, capital raising and other corporate events, there are countless documents that must be reviewed before a decision can be taken. The process of combining all the information can be time-consuming and prone to error.
There are many tools that can make the review process more efficient. One of them is a dependable Q&A tool that allows you to data room real estate add comments, questions and answers to all documents within the data room in real-time. Other security features include fence view security, screen locking and encryption. These options will prevent unauthorised access and decrease the chance that cyberattacks or security breaches could occur when sensitive data is removed from your firewall.
Granular permission settings are another important feature. They can be applied to folders, roles and documents. For example, you may decide to limit viewing or downloading of spreadsheets to a select group of users only and also provide the option for users to add their own notes.
If you’re looking for more advanced features, look for a vendor that provides customizable security features. iDeals, for example, allows you to create a custom watermark to documents and set multiple permissions such as ‘view-only modes, fence views, screenshot blocking, and remote wipe, and up to eight levels of document access control. It also comes with built-in redaction and works with a variety of languages.